Office Assistant Iv-public Works Administration Vacancy In Bexar County

Hiring Organization / Company: Bexar County
Basic Salary: To Be Discussed
Employement Type: Full-Time

Job Details:


Under general supervision, is responsible for complex secretarial or clerical duties; prepares complex reports; maintains computerized files; assists with budget preparation; maintains employee personnel records; and performs related duties as required.

Duties and Responsibilities

  • Directly assists with providing department services to other County employees and the general public
  • Assists with special projects using independent decision-making and judgment
  • Maintains statistics and develops complex reports
  • Prepares requisitions and purchase orders, verifies invoices and authorizes vendor payments
  • Maintains and updates personnel records such as attendance and worker's compensation
  • Assists with budget preparation and other related accounting functions
  • Responds to general and complex questions and complaints regarding department or work
  • May supervise, lead or train administrative or clerical support personnel
  • May develop office administration procedures
  • May order and maintain supplies/fixed assets
  • May perform general administrative/clerical tasks such as copying, answering telephones and updating/ maintaining files
  • May open and distribute mail
  • Provides administrative support to the Public Works Administration Division
  • Performs primary administrative/clerical tasks such as creating and processing requisitions, ordering and receiving supplies, preparing detailed Excel spreadsheets for financial and inventory control. Responsible for preparing a variety of correspondence utilizing a personal computer
  • Maintains time and attendance records
  • Additional tasks include creating and maintaining personnel files, fielding telephone calls, copying, receiving and directing visitors, word processing, collects and distributes mail, and cashiering and filing
  • Reviews materials for accuracy and will be responsible for making daily deposits
  • Performs related duties as required

Minimum Qualifications

  • Graduation from High School or a General Education development (GED) certificate, and four (4) years administrative experience in an office environment; or equivalent combination of education and experience
  • Good knowledge of English spelling, grammar and punctuation; good knowledge of office procedures
  • Must be proficient in Excel and Word
  • Skill to type 40 words per minute with a maximum of 7 errors
  • Skill in performing basic mathematical calculations; skill in operating a personal computer, typewriter and basic office equipment
  • Ability to accurately enter data and file information; ability to communicate effectively verbally and in writing; ability to work independently; ability to establish and maintain effective working relationships with co-workers, County employees, and the general public
  • Must secure and maintain a favorable background investigation and clearance
  • Must clear a pre-employment physical and a pre-employment drug screen test
  • Must have and maintain a valid Texas Class C driver's license
  • May be required to work more than 40 hours during the workweek
Working Environment and Physical Demands:
  • Constantly working in indoor conditions
  • Occasionally moves items weighing up to 10-15 pounds
  • Occasionally moves about the office
  • Frequently communicates with others; must be able to exchange accurate information
  • Constantly operates a computer and other office productivity machinery
  • Positions self to perform essential functions
  • Must be able to remain in a stationary position

Supplemental Information

Workstations with internet access are available, if needed, to view job postings and apply online at 211 S Flores, San Antonio, TX 78204, 8am – 5pm, Monday through Friday. Phone: 210-335-2545.
Bexar County is an Equal Opportunity Employer and committed to Workplace Diversity.
We are committed to providing equal opportunity for protected veterans and individuals with disabilities.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Location Information:
City: San Antonio
State: Tx
Country: Us
Location: San Antonio, Tx 78204
Job Listing No# : 49830

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