Office Assistant Iv Vacancy In Bexar County

Hiring Organization / Company: Bexar County
Basic Salary: To Be Discussed
Employement Type: Full-Time



Job Details:

Summary

Under general supervision, is responsible for complex secretarial or clerical duties; prepares complex reports; maintains computerized files; assists with budget preparation; maintains employee personnel records; and performs related duties as required.

Duties and Responsibilities

  • Directly assists with providing department services to other County employees and the general public
  • Assists with special projects using independent decision-making and judgment
  • Maintains statistics and develops complex reports
  • Prepares requisitions and purchase orders, verifies invoices and authorizes vendor payments
  • Provides input for changes to department administrative procedures
  • Coordinates dictation transcription
  • Provides clerical support for special projects
  • Schedules appointments, meetings and travel for the County Clerk
  • Assists with budget preparation and other related accounting functions
  • Responds to general and complex questions and complaints regarding department or work
  • May supervise, lead or train administrative or clerical support personnel
  • May develop office administration procedures
  • May order and maintain supplies/fixed assets
  • May perform general administrative/clerical tasks such as copying, answering telephones and updating/ maintaining files
  • May open and distribute mail
  • Performs related duties as required

Minimum Qualifications

  • Graduation from High School or a General Education development (GED) certificate, and four (4) years administrative experience in an office environment; or equivalent combination of education and experience
  • Good knowledge of English spelling, grammar and punctuation; good knowledge of office procedures
  • Skill in performing basic mathematical calculations; skill in operating a personal computer, typewriter and basic office equipment
  • Ability to accurately enter data and file information; ability to communicate effectively verbally and in writing; ability to work independently; ability to establish and maintain effective working relationships with co-workers, County employees, and the general public
  • Skill to type 55 wpm with no more than 7 errors. Requires recent typing test administered prior to hire (Typing tests may be administered by department, Human Resources or Workforce Solutions Alamo Career Centers)
  • Must secure and maintain a favorable background investigation and clearance
  • Must clear a pre-employment physical and a pre-employment drug screen test
  • May be required to work more than 40 hours during the workweek
Working Environment and Physical Demands:
  • Constantly working in indoor conditions
  • Occasionally moves items weighing up to 10-15 pounds
  • Occasionally moves about the office
  • Frequently communicates with others; must be able to exchange accurate information
  • Constantly operates a computer and other office productivity machinery
  • Positions self to perform essential functions
  • Must be able to remain in a stationary position

Supplemental Information

Workstations with internet access are available, if needed, to view job postings and apply online at 211 S Flores, San Antonio, TX 78204, 8am – 5pm, Monday through Friday. Phone: 210-335-2545.
EQUAL OPPORTUNITY EMPLOYER

Bexar County is an Equal Opportunity Employer and committed to Workplace Diversity.
We are committed to providing equal opportunity for protected veterans and individuals with disabilities.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.




Job Location Information:
City: San Antonio
State: Tx
Country: Us
Location: San Antonio, Tx 78204
Job Listing No# : 49821

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