Hiring Organization / Company: Western District Of Texas
Basic Salary: To Be Discussed
Employement Type: Full-Time
Position: Procurement Specialist – Job #21-31
Closing Date: August 25, 2021
Starting Salary: Up to $65,106 (commensurate with experience)
[Current judiciary employees will be considered for a salary match up to CL-27]
Location: San Antonio, Texas
The Executive Office of the United States District Clerk’s Office is currently seeking qualified applications for the position of Procurement Specialist. Procurement specialists perform and coordinate administrative, technical, and professional work related to ensuring that court units are supplied with the materials, equipment, and services required to function optimally, including ensuring compliance with the appropriate guidelines, policies, and internal controls. Procurement Specialists may lead the work of procurement services technicians or administrative support staff; however, their responsibilities do not typically involve formal supervisory responsibilities. Procurement Specialists perform advanced procurement activities requiring advanced knowledge of procurement policies and practices. Advanced procurement activities include preparing complicated specifications, negotiating service contracts, and preparing significant and large purchase documents. The incumbent maintains a Contracting Officer certification and reports to the Finance & Procurement Manager.
- Maintain Contracting Officer certification by completing biennial continuing education requirements. As Contracting Officer, process and sign purchase orders and contracts for the purchase of products and services. Ensure purchases are authorized, funding is available, the appropriate delegations of authority exist, and adequate competition takes place in accordance with the estimated dollar value of the procurement. Provide contract administration and oversight including record keeping to track expenditures.
- Work with the General Services Administration (GSA) on Reimbursable Work Authorizations related to District Court tenant alterations and cyclical maintenance projects.
- Ensure files are established and maintained for every solicitation, contract, and purchase action and comply with the Guide to Judiciary Policy and local internal controls.
- Develop a variety of reports based on historical and current data, including statistics on procurement activities.
- Research procurement, administrative, and operational questions, problems, trends to identify areas for efficiencies/improvements.
- Evaluate requests for goods and services by ensuring they are allowable under limitations, restrictions, and policies, as well as determining availability of funds for items being purchased. Prepare spreadsheets and maintains databases to track expenditures.
- Coordinate the efforts of various entities to ensure timeliness of complex purchase orders and contracts.
- Conduct product and project research and prepare and present findings and recommendations.
- Make procurement recommendations for cyclical replacement of accountable property.
- Conduct inventory reconciliations.
- Research, analyze, and evaluate suppliers based on price, quality, selection, service, support, availability, reliability, production, and distribution capabilities, as well as their reputation and history. Prepare specifications, solicitations, and Requests for Quotes (RFQs). Research products and equipment and prepare specifications. Obtain and review competitive bids, quotes, and proposals from vendors and contractors and discuss evaluations and review with requestors and subject matter experts, as applicable.
- Negotiate with vendors for the best price over contracted services and purchases. Evaluate and monitor contract performance to ensure compliance with contracted obligations; assist with clarifying contract requirements and resolving any conflicts.
- Establish and maintain sound professional relationships with suppliers. Resolve issues (e.g., pricing, quality, timing, claims, contract disputes, etc.) associated with terms and conditions of service agreements.
- Procure supplies, equipment, services, and furnishings from government and non-government sources through new contracts, competitive bids, or existing government contracts. Plan and coordinate time and delivery of purchases.
- Identify and maintain lists of vendors and sources of supply for goods and services. Review, evaluate, verify, and process invoices and prepare payment requests. Update the inventory listing of property and conduct inventory reconciliations.
- Develop moving plans and coordinate the relocation of court assets during and following construction or tenant alterations.
- The employee in this position is responsible for contributing to a positive and productive work environment.
- Manage or assist with special projects and perform other duties as assigned.
High school graduate or equivalency required plus at least two years recent, progressively responsible administrative, technical or professional experience and at least two years of specialized experience that provides knowledge of the rules, regulations, procedures and practices of procurement procedures, and involves the routine use of automated procurement systems. The successful candidate will also possess:
Strong written and verbal communication skills;
- Strong math skills;
- Extraordinary attention to detail;
- Excellent organizational and time management skills;
- Spatial reasoning skills;
- Strong customer service skills and ability to deal with a wide variety of people tactfully and courteously;
- Ability to use independent judgment;
- Excellent data management skills;
- Ability to stand for long periods of time, frequent bending, stooping, walking, crouching, and working in cramped positions;
- Availability to work overtime and overnight travel;
- Ability to lift 25 pounds overhead.
Preferred qualifications include:
- Knowledge of and experience with government procurement practices;
- Experience working with GSA on space and facility projects and Reimbursable Work Authorizations;
- Experience with contracting and negotiating;
- Experience with inventory management;
- Experience in accounts payable and associated processes;
- Experience with automated financial management systems;
- A bachelor’s degree.
Qualified candidates may apply by submitting a cover letter (include job title/number listed above), detailed resume, salary history, e-mail address, and a daytime phone number to: www.txwd.uscourts.gov > Court Info > Jobs > Current Employment Opportunities & Online Application.
The Court is not authorized to reimburse travel expenses for interviews or relocation. This position is subject to mandatory electronic direct deposit of salary payments. Please note the best qualified candidates will be tested to determine level of skill/knowledge and final candidates will undergo a credit, fingerprint, and background check.
The United States District Court is an Equal Opportunity Employer
- Retirement - Basic Benefit (FERS employees) varies by type of FERS employee
- Thrift Savings Plan - Automatic Contribution 1% of Basic Pay for FERS employees
- Thrift Savings Plan - Employee Matching up to an additional 4% of Basic Pay
- Social Security 6.2% of earnings up to SS Wage Base
Health /Life Insurance
- Health Insurance - Employer pays approximately 72% of FEHB premium
- Life Insurance - FEGLI BASIC option only costs $.075 per every $1,000 of insurance
- Employee Assistance Program
- Federal Occupational Health - Health Units
- WorkLife Program
Saving for Retirement
Defined Benefit Retirement Program:
- Federal Employees Retirement System (FERS)
- Civil Service Retirement System (CSRS) *
- CSRS is only available to employees who were covered under CSRS and subject to CSRS retirement deductions prior to January 1, 1987
Thrift Savings Plan (TSP):
- TSP ROTH Account (after-tax)
- TSP Regular Account (pre-tax)
- TSP Catch Up (employees age 50 or older)
- FERS employees matching
- first 3% contributed, the agency matches dollar for dollar
- next 2% contributed, the agency matches at 50 cent on the dollar
- FERS employees are eligible to receive monthly benefits from the Social Security Administration.
Pre-Tax Flexible Benefit Accounts
- Health Care Reimbursement Account
- Dependent Care Reimbursement Account
- Parking Reimbursement Account
- Transit subsidy
- Dental Insurance
- Vision Insurance
- Life Insurance Coverage for Spouse and Children
- Accidental Death and Dismemberment Coverage
- Long-Term Care Insurance
- Reimbursement for Professional Liability Insurance
- Disability Retirement*
- Full-time and part-time positions*
- Flexible work hours*
- Non-monetary awards*
- Education and Training
- Virtual Learning: Judiciary Online University
- Classroom Training: Federal Judicial Center
- Benefit and Retirement Webinars
- Benefit and Retirement Counseling
- Annual Leave (up to 8 hours per pay period)
- Sick Leave (4 hours per pay period)
- Family Medical Leave
- Leave Transfer Program
- New Year's Day
- Martin Luther King's, Jr. Birthday
- Presidents Day
- Memorial Day
- Independence Day
- Labor Day
- Columbus Day
- Veteran's Day
- Please Note: benefit availability is based on eligibility
Job Location Information:
City: San Antonio
Location: San Antonio, Tx
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